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Nationally Recognised Training

FNSBKG405A Establish and maintain a payroll system

Recognition of Prior Learning (RPL)

EasyRPL is the Leading provider of Recognition of Prior Learning (RPL) for FNSBKG405A Establish and maintain a payroll system. We focus on Skills Recognition for the full qualification. If required we can organise gap training where needed.


This unit describes the performance outcomes, skills and knowledge required to record and prepare payroll documentation, deal with enquiries in regard to payroll, and process payroll from provided data in manual or computerised payroll systems.

This unit has application to a variety of financial services sectors. It is applicable to individuals working within enterprises and job roles subject to licensing, legislative, regulatory or certification requirements, including various aspects of taxation law (including, but not limited to, the Income Tax Assessment Act 1936 and the Income Tax Assessment Act 1997), other relevant legislation and Goods and Services Tax (GST) rulings.

The Tax Practitioner's Board (TPB) administers specific educational and experience requirements for registration of BAS agents and sets specific assessment requirements that must be met.

The varying Commonwealth, State or Territory requirements should be confirmed with the relevant body.


This unit applies to individuals who are responsible for providing contract payroll services across all industries and who are working directly for organisations or are small business owners, contractors or service providers.

Required Skills

communication skills to:
build relationships, determine and confirm work requirements, using questioning and active listening as required
liaise with others, share information, listen and understand
use language and concepts appropriate to cultural differences
numeracy skills for calculating gross and net pay, comparing differing rates of pay over a given time span of the same nature, preparing cash analysis sheets and reconciling figures
IT skills for accessing and using appropriate software such as spreadsheets and databases and using internet information
analysis skills for accessing, interpreting and managing relevant financial data
literacy skills to understand the organisation's financial policies and procedures and legislative procedures, write cheque or salary authorisations, prepare pay advice slips and maintain records
self-management skills for complying with ethical, legal and procedural requirements
problem solving skills to for reconciling figures and resolving employee enquiries within scope of own responsibility
organisational skills, including the ability to plan and sequence work

Required Knowledge

award and enterprise agreements and relevant industrial instruments
organisational policies and procedures
relevant industry codes of practice
relevant legislation from all levels of government that affects business operation, especially in regard to:
occupational health and safety
environmental issues
equal opportunity
industrial relations
taxation related to payroll activities
structure of authority in organisations
types of manual and computerised payroll systems

Critical aspects for assessment and evidence requird to demonstrate competency in this unit

Evidence of the ability to:
interpret and apply relevant legislative requirements
calculate and input data into payroll systems
comply with organisational guidelines relating to security and confidentiality of information.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Payroll system may be:
Employee data includes:
employee details
leave entitlements
pay periods
rates of pay
superannuation details
tax declaration forms
tax file number.
Designated persons may include:
immediate supervisor
those who have the authority to approve payroll decisions.
Pay period details may include:
casual wage
Deductions and allowances may include:
car allowance
health insurance
income tax
meal allowance
superannuation contributions
travel allowance
union dues.
Source data may include:
employee earnings and payroll register
employee record and history
employee timesheets.
Variations may include:
holiday loading
long service leave
rates of pay
paid leave
sick leave
unpaid leave.
Payroll preparation must include:
calculation of gross pay
cash analysis
electronic funds transfer
net pay
preparing pay advice slips
preparing cheques
taxation and other deductions.
Employee entitlements may include:
annual leave provisions
child support
long service leave provisions
maternity/paternity leave provisions
sick leave provisions
study leave provisions
workers compensation.
Legislative requirements must include:
Australian Tax Office regulations such as:
Australian Business Number (ABN)
Employment Declaration
Tax File Number (TFN) Declaration
TPB requirements, including:
  registration requirements for BAS agents
  Code of Professional Conduct
confidentiality and security of records
Medicare levy
payroll tax
ATO Pay As You Go (PAYG) withholding tax laws.
Australian Bureau of Statistics (ABS) Act 1975
ATO Fringe Benefits Tax laws
ATO Superannuation Laws
Tax Agent Services Act 2009 (TASA 2009)
industry Awards
State and Territory
individual employment contracts
leave Acts: annual, sick and long service (Commonwealth, State and Territory)
payroll tax laws
Privacy Act 1988
workers compensation and occupational health and safety (OHS) Acts and regulations.
Legislative requirements relating to record keeping must include:
Australian Bureau of Statistics (ABS) Act 1975
ATO Fringe Benefits Tax laws
ATO Pay As You Go (PAYG) withholding tax laws.
ATO Superannuation Laws
Tax Agent Services Act 2009
industry Awards
State and Territory
individual employment contracts
leave Acts: annual, sick and long service (Commonwealth, State and Territory)
payroll tax laws
Privacy Act 1988
workers compensation and occupational health and safety (OHS) Acts and regulations.
Payroll records must include:
cash analysis sheets
electronic funds transfer
employee summary report
end of month reports
end of year reports
pay advice slips
payment summaries
taxation reports.
Payroll enquiries may include:
Payroll reports may include:
financial reports
human resources reports
other management reports.

Licensing & Regulatory Information

Not applicable.

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